wedding planning

A Guide to Postponing your Wedding

Kristin_april2019_35Wedding planning is stressful enough without a worldwide pandemic. The effects on the wedding and hospitality industry are unprecedented. We are working closely with our couples to make decisions about when to postpone your wedding and if you need to postpone, how exactly to start.

First, it is OK to feel stressed, disappointed, frustrated, even angry about postponing your wedding. You have been pouring your heart and soul (and your money) into your wedding planning for months. It is completely normal to have all the emotions right now. So cry, yell, eat a pound of chocolate – whatever you need to do to get those negative emotions out.

When you’re ready to discuss your wedding plans, the entire wedding industry is here for you. And you are in good hands. As an industry, wedding vendors are the best at being flexible and remaining calm in sticky situations. We thrive on finding solutions quickly. As wedding planners it’s our job to proactively plan for disasters and to mitigate them before they appear. I have rescued weddings with mishaps ranging from lost rings, broken shoes, flooded venues, severe allergic reactions, fist fights, drunk family members, missing children, you name it – I’ve fixed it.  Global pandemic? We’ve got this. Trust me, there is no one better equipped for weathering a global pandemic than wedding pros.

When should I postpone my wedding?

We are closely following the CDC, California State, and local mandates about gatherings during this COVID-19 outbreak. The CDC and White House have banned gatherings of 10 plus people through March 31, while gatherings of 50 plus are banned through May 11. Some local cites, like Del Mar, CA have banned events through May 31. We are advising our couples with wedding dates through May 31 to postpone their weddings.

If your wedding date is in June, we are advising you to hold tight until the end of March and see what the revised mandates are from the CDC and State. However, if you are anxious and stressed and about your June wedding date and feel like you absolutely have to take immediate action, then move forward with your postponement plans – the wedding industry will support you.

How do I postpone my wedding?

If you are postponing your wedding, you will need to communicate with both your wedding vendors and your guests. Let’s talk about the vendors and logistics first.

1. Your Wedding Planner

If you have a wedding planner, connect with her now. She will be able to handle all of the rescheduling, payment details, changes in vendors (if necessary) and be able to advise you on how to handle guest communication. If you do not have a wedding planner, follow the steps below to postpone your wedding. If you are feeling overwhelmed at tackling the postponement process yourself, connect with a local wedding planner for help.

2. Your Wedding Venue

Your wedding venue should be your first phone call when postponing your wedding. You will need to talk with them about changing the date and any financial restrictions for a date change.

Availability – When discussing postponing your wedding with your venue, you will want to inquire about dates that are available after the restrictions on gatherings are lifted. The Fall is the most popular season for weddings in San Diego, so most Saturdays in August, September, and October may already be booked. Consider holding your wedding on a Friday or Sunday for more options. When this social distancing period is over, your wedding guests will be so happy to celebrate with you, that the day of the week won’t matter at all! Ask your venue for a few date options so you can check them with your family, wedding party, and your wedding vendors.

Deposits and Payments – If your original wedding date is within the window of the CDC and/or local gathering restrictions, you should be able to move your wedding date without financial restrictions or losing your deposit. (We can’t guarantee this, but this has been our experience with the venues so far). If your original wedding date is not within the gathering restriction window, you may be charged a fee to change your date. If you choose to cancel your venue altogether, and your original wedding date is not within the gathering restriction window, you will most likely lose your deposit and possibly any other payments made so far. You will need to read your contract with the venue and talk with them to learn their policies during this time.

3. Your Wedding Vendors

Once you have some new options for your postponed wedding date, connect with your wedding vendors for their availability. You will want to check with your vendors who can only do one wedding at a time – your officiant, your DJ or band, and your photographer and videographer – before your other vendors. (Florists, bakeries, rental companies, transportation vendors usually manage more than one event per day, so they will have more flexibility with their availability) Hopefully, most of your vendors are available on the alternate dates provided by the venue. Many other couples are in the process of rescheduling their weddings at this time, so don’t get frustrated if one of your vendors is no longer available. Most wedding vendors will be willing to refer you to another vendor who matches your style, energy and budget if they aren’t able to make your new wedding date work.

The same information about deposits and payments listed above for venues applies to your wedding vendors. If you need to cancel your contract with a vendor because they are not available on the new date, you may lose your deposit. Read through the contract you signed and talk with that vendor. Much depends on how much work has already been done and if items have already been ordered for your wedding.

4. Your New Wedding Date

Once you find a new wedding date that works for your venue, your family, wedding party and most of your vendors, you will want to lock in that date! You will want to read and sign a contract amendment for your venue and each vendor with the new date, cancellation policies, and revised payment schedules (if necessary).

Once your venue and vendors are set, it’s time to let your guests know about your new wedding date. If you have already mailed your invitations, send an email with the new details as soon as possible. Then, you can either resend RSVP cards or set up a form on your wedding web site to collect new RSVP information.

If you have not yet mailed your invitations, send a quick change of date email or card (similar to your save the date information) and then get to work creating your invitations to reflect the new wedding date.

Also, note if you already received your marriage license from San Diego County, you will need to get a new license within 90 days of your new wedding date. The license for your original wedding date is only valid for 90 days.

5. Your Wedding Planning

Social distancing does not mean your wedding planning needs to stop. Lots of your wedding planning can be done online and through zoom calls and emails with your vendors. Florists and rental companies can create style sheets for your wedding. DJs and bands can create play lists and share videos. Officiants can help with your ceremony order and your vows. Photographers can create shot lists. Do as much virtual planning as you can during this time. Schedule your in-person meetings like tastings, fittings and engagement photo sessions now so that those dates are locked in when the social distancing restrictions are lifted.

6. Your Peace of Mind

Most importantly, take care of yourself and your family during this time. Your postponed wedding may not be exactly the same as you originally planned. But you will still marry your best friend and create a beautiful life together.

If you have any questions at all about postponing your wedding, we are available via email, text or phone. Stay safe, sane and kind.

 

Real Weddings, Uncategorized

Vietnamese Garden Wedding Featured on Borrow & Blue and Brown Sparrow Wedding Blogs

One of our favorite weddings of the year was recently featured on two wedding blogs. Vi and Rick had a colorful multicultural wedding incorporating both Vietnamese and Mexican traditions. The couple selected the Japanese Friendship Garden for its gorgeous grounds, the colorful foliage and the spectacular ornate wooden gate that served as the ceremony backdrop. The bride wore a traditional red ao dai for the ceremony and then changed into the perfect ivory draped neckline gown. See all the colorful details here and hereNguyen_Calvos_photo.

Stephanie Rose Events is one of San Diego’s most trusted wedding planning teams. With experience planning weddings in San Diego’s best wedding venues, including Coronado, La Costa, Carlsbad, Balboa Park and Del Mar, your wedding will be exactly as you envision with every detail executed perfectly. We work with exclusive vendors to create a guest experience that is unique to you.  Do you want to stress over the details, or be a Stephanie Rose Events bride and be a guest at your own wedding? Schedule your free wedding planning consultation here.  We can’t wait to meet you!

Vendors:
Stylist and Planner: Stephanie Rose Events
Photographer: bycherry Photography
Hair & Makeup: Glam Dolls
Flowers: Flora Glamor
DJ: Choice Entertainment – Mattt Phipps
Dessert: Nomad Donuts
Caterer: Ranch Events
Venue: Japanese Friendship Garden

Catholic Weddings, Uncategorized

Catholic Weddings – Choosing a Reception Venue

San Diego has some of the most beautiful Catholic parishes in the country. Whether your wedding will be held at the ornate Immaculata on the University of San Diego campus, the historic Mission Basilica San Diego de Alcala, or the gorgeous Our Lady of the Rosary, your ceremony is guaranteed to be picture perfect. Unfortunately most of the parishes do not have ample facilities to host a dinner wedding reception. You will need to select a different location than the church for your reception.JAYNE-BENSON-365

Most Catholic wedding couples assume they should select a reception location close to their church. If your reception immediately follows your ceremony,  than it is much easier for your guests to travel to a close reception venue. In that case, it makes sense to select a reception venue within a few minutes drive of the church.

But what if you have a time gap of 4 or 5 hours or more between your Catholic wedding ceremony and your reception? If there is a significant amount of time between your wedding ceremony and your reception, you can select any venue you like for your reception. Some guests may elect to only attend the ceremony or the reception. We do recommend selecting a hotel for out of town guests that is close to the reception venue, regardless of where your ceremony venue is located.

Catholic Wedding Planning Tips:

  • Reuse your ceremony decor at your reception. Altar floral arrangements can be placed on either side of your sweetheart table and aisle decor can be reused as centerpieces or to accessorize your cake table.
  • Ask your florist to transport your flowers from the  church to the reception venue after your ce
    remony and church photos are complete.
  • Print the name and address of the reception venue on your ceremony programs or on small cards at the church exit so guests can easily find their next location.

Stephanie Rose Events specializes in Catholic wedding planning. We know the unique challenges of planning a Catholic wedding Mass with a dinner reception. Schedule your free wedding planning consultation here and let us help you be a guest at your own wedding.

Real Weddings

Watercolor Wedding Photo Shoot

It all started with the shoes. I spied these glorious Kate Spade watercolor pumps and knew I had to use them in my next wedding inspiration photo shoot. A watercolor wedding has limitless possibilities for color and texture and movement. I decided to focus on watercolor as art and incorporated frames into the design. Flowers by Coley installed the centerpiece bridge that allowed us to hang several vintage frames that created a living art gallery at the table. cliftonphotography-12cliftonphotography-47cliftonphotography-43cliftonphotography-22cliftonphotography-74Each place setting featured a white or gold frame with vintage white and blush plates. The perfect watercolor  table linen was provided by La Tavola. Colorful menus also carried the watercolor theme.

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The place card table held gorgeous framed flowers – truly a work of art! The place cards were painted with water colors and hung from paint brushes that topped champagne glasses. To keep with the watercolor theme, each champagne glass was topped with a colorful swirl of cotton candy.cliftonphotography-90cliftonphotography-95

Stephanie Rose Events is one of San Diego’s most creative wedding planning teams. With experience planning weddings in San Diego’s best wedding venues, including Coronado, La Costa and Del Mar, your wedding will be exactly as you envision with every detail executed perfectly. We work with exclusive vendors to create a guest experience that is unique to you.  Do you want to stress over the details, or be a Stephanie Rose Events bride and be a guest at your own wedding? Schedule your free wedding planning consultation here.  We can’t wait to meet you!

Our amazing vendor team:

Photography: Clifton Photography

Flowers: Flowers by Coley

Chairs: Raphael’s Party Rentals

Linens: La Tavola

Frames, Plates and Glassware: Archive Vintage Rentals

Menus and Stationary: Take Note! Creations

Macarons: La Reine des Macarons

Venue: Inn at Rancho Santa Fe

Design and Coordination: Stephanie Rose Events

Real Weddings, Uncategorized

Garden Wedding at Cape Rey Carlsbad

This garden wedding at Cape Rey Carlsbad was filled with sweet little details. The bridal bouquet, boutonniere and centerpieces, created by Franco’s Flowers, all contained a mixture of seasonal blooms and succulents.

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The ceremony aisle in the garden was lined with photos of the bride and groom in chronological order from childhood to adults to depict their journey to their wedding day. 170_0628_ejb171_0629_ejb

The huppah was handmade by the groom’s brother and lovingly delivered from Colorado. The eucalyptus décor was the perfect addition. 198_0735_ejb003_0922_ejb

After the ceremony, guests enjoyed cocktail hour on the patio overlooking a stunning San Diego sunset and ocean views.253_1271_ejb

Guests’ seating cards were displayed in potted succulents adorned with Scrabble pieces, to signify the couple’s favorite game.258_1266_ejb

Keeping with the San Diego theme, tables were named for the couple’s favorite local hangouts. 256_1256_ejb

Guests went home with handmade sweet treats, lovingly made by the groom’s family. 263_1289_ejb264_1290_ejbThe cake was simple and elegant decorated with purple roses and a custom cake topper.

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All of the memories were captured by the amazing team from Sutography Weddings. 304_1501_ejb

Stephanie Rose Events is one of San Diego’s best wedding planning teams. With experience planning weddings in San Diego’s best wedding venues, including Coronado, La Costa, Carlsbad, and Del Mar, your wedding will be exactly as you envision with every detail executed perfectly. We work with exclusive vendors to create a guest experience that is unique to you.  Do you want to stress over the details, or be a Stephanie Rose Events bride and be a guest at your own wedding? Schedule your free wedding planning consultation here.  We can’t wait to meet you!

Vendors:
Stylist and Planner: Stephanie Rose Events
Photographer: Sutography Weddings
Hair & Makeup: Secret Salon
Flowers: Franco’s Flowers
DJ: Cloud 9 Entertainment
Cake: VG Donut & Bakery
Officiant: Rabbi Ian
Venue: Cape Rey Carlsbad

Real Weddings

We’re Featured on the SHEFinds Blog Today

Stephanie Rose Events was asked to participate in an article on SHEFinds.com article about mistakes brides make when planning a casual wedding. You can read about the common mistakes we see and how to avoid them here.

Stephanie Rose Events is one of San Diego’s most respected wedding planning companies. With experience planning weddings in San Diego’s best wedding venues, including Coronado, La Costa and Del Mar, your wedding will be exactly as you envision with every detail executed perfectly. We work with exclusive vendors to create a guest experience that is unique to you.  Do you want to stress over the details, or be a Stephanie Rose Events bride and be a guest at your own wedding? Schedule your free wedding planning consultation here.   We can’t wait to meet you!

Real Weddings

Bali Hai Tropical Wedding – Part 2

You met Jacqueline and Ann in our previous post. This amazing couple called us for help planning their tropical San Diego wedding from Los Angeles.  They wanted to incorporate everything they love into their special day – so we found a way to include their fur babies as well as Muppets. The result was a playful wedding filled with personality and lots of joy!

The flowers by Flowers of Point Loma established the purple and white tropical color theme.
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"Jax and Ann""Jax and Ann"    Every guest received a pair of sunglasses to wear during the ceremony. The favor tag featured the Muppet drummer, Animal, and announced to the guests that this would be a party like no other. "Jax and Ann" Hawaiian music by Desi Relator set the mood for the ceremony."Jax and Ann""Jax and Ann" "Jax and Ann" "Jax and Ann""Jax and Ann"

The reception featured more of the gorgeous tropical florals and purple accents.

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Of course, the Muppets made several appearances."Jax and Ann"     "Jax and Ann""Jax and Ann""Jax and Ann" After dinner, the guests danced for hours to music played by Hollywood’s go-to DJ, Michelle Pesce."Jax and Ann""Jax and Ann"Congratulations ladies! I wish you a lifetime of happiness!"Jax and Ann"

Stephanie Rose Events is one of San Diego’s most creative wedding planning companies. With experience planning weddings in San Diego’s best wedding venues, including Coronado, La Costa and Del Mar, your wedding will be exactly as you envision with every detail executed perfectly. We work with exclusive vendors to create a guest experience that is unique to you.  Do you want to stress over the details, or be a Stephanie Rose Events bride and be a guest at your own wedding? Schedule your free wedding planning consultation here.  We can’t wait to meet you!

Vendors:
Coordinator: Stephanie Rose Events
Photographer: Shuttered Light Photography
Hair & Makeup: Glam Dolls
Flowers: Flowers of Point Loma
Ceremony/Cocktail Music: Desi Relator
Officiant: Jason Nathan
DJ: Michelle Pesce
Cake: Kona Kakes
Photo Booth: Just A Memory Photo Booth
Venue: Bali Hai Restaurant

Real Weddings

Navy and Coral Wedding at Tom Ham’s Lighthouse

If you want to plan a quintessential San Diego wedding and show off the beauty that is our city, selecting Tom Ham’s Lighthouse Restaurant as your venue is a fantastic choice. For Casey and Greg’s wedding, the weather was perfect, as was the view of the Bay and our skyline.

Isari Flower Studio created stunning bouquets and centerpieces to complement the navy blue and coral color theme.tom hams wedding-507tom hams wedding-80tom%20hams%20wedding-299-L

The wedding party walked down the aisle to music played by Caprice Strings.tom%20hams%20wedding2-34-L

The cocktail hour decor was all San Diego featuring sea stars and porcelain urchins.tom hams wedding2-16

The reception centerpieces included a variety of pinks and neutrals that added pops of color to the navy and white linens.tom hams wedding2-17 tom%20hams%20wedding2-10-L

After dinner, guests were encouraged to change into San Diego-style footwear and dance the night away.tom hams wedding2-19 The cupcake tower by Baby Cakes was a hit with wedding guests.tom hams wedding-579

And of course, all of these stunning images were captured by the talented Heather Elise Photography. Congratulations Casey and Greg!tom hams wedding-604   Vendors:
Stylist and Planner: Stephanie Rose Events
Photographer: Heather Elise Photography
Hair & Makeup: Bijou Beautiful
Flowers: Isari Flower Studio
Ceremony Music: Caprice Strings
Officiant: Jason Nathan
DJ: San Diego DJ & Video
Cake/Cupcakes: Baby Cakes
Photo Booth: Just A Memory Photo Booth
Transportation: Elite Image Limousine
Venue: Tom Ham’s Lighthouse

Real Weddings

Traditional Catholic Wedding at Founders Chapel, University of San Diego

I was very excited to work with Jay and Veronica as they were married at one of my favorite places, Founder’s Chapel at the University of San Diego. As a USD alumna myself, this chapel holds a special place in my heart. The couple hired Stephanie Rose Events to coordinate all of their wedding details about 2 months before their wedding day.

The bride was radiant in her gown and was surrounded by her family and closest friends as she was getting ready.

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The groom was calm and happy waiting for his turn to walk down the aisle.

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Founder’s Chapel is so beautiful that it doesn’t require much additional decor. The couple added two alter displays and flowers to line the aisle.

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Eucharist for the wedding Mass.

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The bridesmaids wore a vibrant red and the groomsmen matched with their ties and red rose bouts. The flower girl and ring bearer were adorable and practiced their walk all morning so they would be perfect for the wedding. Such committment!

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The wedding Mass included traditions from the bride’s Mexican heritage and the groom’s Filipino family. The couple also presented flowers to Mary.

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Mariachi Real de San Diego provided the ceremony music as well as the cocktail music after Mass.

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Vendors:
Ceremony Venue: Founder’s Chapel, University of San Diego
Reception Venue: The Bayview Restaurant, MCRD
Photography: DeSerra Photography
Music: Mariachi Real de San Diego
Coordination: Stephanie Rose Events

Uncategorized

Our Pretty New Office

I am so excited about the new office space for Stephanie Rose Events! It all started rather innocently with the purchase of the silver Hollywood Swank desk and matching desk chair. It is like sitting behind a gorgeous jewelry box! When the desk was put into place in the office the beige walls suddenly looked drab in comparison. So one wall was painted the happiest wedding color of all, Tiffany blue. Another wall was papered with black and white damask print and the window was framed with pale blue silk drapery panels. The lighting needed updating as well, so the fantastic chandelier was hung in the center of the room. Family wedding photos from the 1960s, 1940s, 1930s and 1906 are hanging on the walls signifying our favorite thing about weddings – the joining of two families to create a new family with shared traditions. Take a look and let me know what you think. And thank you to San Diego DJ & Video for the photos!